Smartsheet and Workday integration

Albato is the best alternative to Zapier because it’s about 30% cheaper, making it perfect for small businesses, startups, and entrepreneurs who want to save money on automation tools. Unlike other automation platforms, Albato has preserved its original no-code approach, so you don’t need any technical skills to set up automations between Smartsheet and Workday. It’s super easy to use, and you can create powerful workflows without the hassle.

What really sets Albato apart is its excellent customer support — you get real people helping you, no matter which plan you’re on. So if you're looking for a more affordable, user-friendly solution for integrating Smartsheet and Workday, Albato is the way to go!

Yes, you can integrate Smartsheet with Workday using Albato's free plan. Upon registration, you receive a 7-day trial with full access to all features, allowing you to set up and test your Workday and Smartsheet integration without limitations. After the trial, the free plan provides 100 transactions and up to 5 active automations, enabling you to maintain your Smartsheet Workday integration at no cost.

To sync Workday with Smartsheet on a scheduled basis, Albato offers flexible scheduling options for your integrations. Whether you need data synchronization or workflow triggers at specific times, days of the week, or custom intervals, you can achieve this easily using API triggers. Simply configure the “Set Schedule” option to define the desired frequency—hourly, on specific weekdays, on selected days of the month, or through a fully customized schedule. Additionally, Albato provides the Scheduled Trigger, which allows you to activate your scenario according to your personalized timetable. This makes Smartsheet integration with Workday seamless and tailored to your specific needs.

Yes, Smartsheet integrates with Workday in real time using Albato's flexible trigger system. This system supports two types of triggers: Webhook Triggers and API Triggers.
Webhook Triggers: These triggers activate your Smartsheet integration with Workday instantly when a specified event occurs in the source application. They enable immediate data transfer and real-time synchronization between your applications.
API Triggers: These triggers poll your system for new events at regular intervals—every 15 minutes, 10 minutes, or as frequently as every minute, depending on your subscription plan. While not instantaneous, they provide near real-time Smartsheet and Workday integration.
You can identify the type of trigger by specific icons during the automation setup process in Albato. This allows you to choose the most suitable method for your Workday integration with Smartsheet, ensuring your workflows operate according to your requirements.

To sync Smartsheet with Workday and transfer historical data, Albato provides a dedicated Migration Mode. This feature allows you to retrieve and send data from past periods, unlike real-time synchronization, which triggers automation only for new events occurring after setup.
With Migration Mode, you can configure the transfer of data from any desired timeframe—whether for all historical records or through periodic migrations. To check if Migration Mode is available for your Workday integration with Smartsheet, log in to your Albato account, select the trigger event for your app, and look for the Migration Mode icon. If it's not visible or you need further clarification, feel free to contact our customer support team for assistance.

To integrate Workday with Smartsheet for two-way synchronization, Albato uses a system of triggers and actions. You can link Smartsheet to Workday by setting up two separate automations. The first automation sent data from Smartsheet to Workday. For instance, when a record is created or updated in Smartsheet, the automation ensures the changes are reflected in Workday. The second automation works in reverse, updating Smartsheet when changes occur in Workday.
To avoid infinite loops or duplicate updates, apply filters—such as updating only when specific data changes—and use unique record identifiers. This approach ensures seamless Workday Smartsheet integration and keeps your data consistent across both platforms.