Churn Rate for SaaS: How to Calculate

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Churn rate is one of the most important metrics for SaaS companies. It measures the number of customers or revenue lost over a given period. Understanding churn helps SaaS businesses forecast growth, identify problems, and improve retention.

In this article, we’ll explain what the SaaS churn rate is, how to calculate it, and strategies to reduce it.

Churn rate in SaaS: definition

Churn rate is the percentage of customers or revenue that a SaaS business loses during a specific period.

There are two main types:

• Customer churn tracks the number of subscribers who cancel their subscription.
• Revenue churn measures the percentage of recurring revenue lost due to cancellations or downgrades.

It’s important to calculate churn because this metric gives you insight into the financial well-being of your business. For other SaaS metrics you should track, check out our guide.

How to calculate SaaS churn rate

Now we will show how you can calculate churn using a basic formula.

Basic customer churn formula

If you start with 1,000 customers and 50 leave in a month, your churn is 5%.

Revenue churn formula

If you start with $100,000 MRR and lose $3,000 from cancellations, your churn rate will be 3%.

Tips for accurate calculation

It’s important to keep track of your churn rates to understand customer behavior and forecast growth. Here is what we recommend:

1. Calculate churn monthly

Tracking churn every month allows SaaS businesses to detect early trends. For example, if a company notices a spike from 4% to 8% in March, they can investigate immediately—perhaps a product update caused dissatisfaction or a marketing campaign brought in low-retention users.

2. Track both customer and revenue churn

Customer churn shows how many users leave, while revenue churn highlights financial impact. Monitoring both metrics ensures you don’t overlook high-value losses.

3. Consider expansions and upgrades (net churn)

Net churn accounts for additional revenue from existing customers. For example, if a SaaS loses $5,000 in MRR from cancellations but gains $2,000 from plan upgrades, net revenue churn is $3,000. Tracking net churn gives a more realistic picture of overall growth and retention.

What is the difference between monthly and annual churn

Churn can be measured over different periods, and both monthly and annual churn metrics are useful—but they tell different stories.

Monthly churn is ideal for spotting early warning signs. Small increases can indicate product issues, onboarding problems, or customer dissatisfaction. For example, a SaaS with 500 customers might see monthly churn jump from 4% to 6% in one month. While this seems small, it could signal a trend that will impact annual revenue if not addressed. Monthly churn is especially useful for SMB-focused SaaS businesses, where customer decisions are more volatile.

Annual churn, on the other hand, provides a broader view of retention over time. It smooths out short-term fluctuations, giving a better picture of long-term stability. For instance, a SaaS may experience monthly churn spikes due to seasonal trends—like a sales tool losing small clients at the end of the fiscal year—but still maintain a low annual churn. This metric is critical for enterprise SaaS providers with long-term contracts, as it shows whether retention strategies are effective over the year.

SaaS churn rate benchmarks

For any SaaS business, understanding churn rate benchmarks is crucial. These are numbers that help you understand the normal churn rate in your niche. Without a reference point, it’s hard to know whether a churn rate of 7% is okay or warrants alarm.

Average churn by SaaS type

Churn varies depending on whether a SaaS business serves enterprise clients, SMBs, or general B2B customers.

B2B SaaS

Monthly churn typically ranges from 3% to 7%. B2B companies often have longer sales cycles, higher touch onboarding, and more committed clients, which generally reduces churn. For example, a project management SaaS targeting small and medium-sized businesses might see 4% monthly churn—considered healthy—because most customers sign up for at least annual plans.

Enterprise SaaS

Enterprise SaaS products usually experience 1% to 2% monthly churn, sometimes even lower. Large clients have more at stake, and contracts are often annual or multi-year. Losing a single enterprise client can be significant financially, but it happens rarely.

SMB SaaS

Small and medium businesses often have higher churn, around 5% to 10% per month. SMB customers tend to be more price-sensitive and may switch tools frequently if they encounter dissatisfaction.

Good vs bad churn

Knowing benchmarks is one thing, but understanding what is good, warning, or bad churn helps guide actionable decisions.

• Good churn. For B2B SaaS, a monthly churn rate below 5% is generally considered healthy. Low churn indicates that most customers are satisfied, onboarding is effective, and the product meets a genuine need.
• Warning churn. A churn rate of 5–10% monthly signals potential issues. Causes could include product gaps, pricing dissatisfaction, poor customer support, or increased competition.
• High churn. Anything above 10% monthly is generally a red flag, indicating serious retention problems. High churn can quickly erode growth, increase customer acquisition costs, and threaten profitability.

There are different ways to boost retention and reduce churn. One of them is AI-powered email marketing and the power of automation. Discover more about it in our recent post.

Factors that influence SaaS churn

Churn in SaaS doesn’t happen randomly. Several key factors influence whether customers stay or leave.

1. Onboarding Experience

The onboarding process is often the first impression customers have of your product. A poor onboarding experience can lead to early churn, sometimes within days or weeks of signup. For example, a new user who signs up for a project management tool but struggles to set up their first project may quickly abandon the platform.

2. Product-Market Fit

Churn is closely tied to whether your product solves a real problem. If customers don’t perceive clear value, they are more likely to leave. For instance, a SaaS analytics tool that provides overly generic reports may not meet the specific needs of marketing teams, leading to higher churn.

3. Pricing & contract length

Complex pricing models or short-term contracts can contribute to churn. Customers may feel they are overpaying or find it easier to switch to competitors if monthly subscriptions allow flexibility. For example, an SMB SaaS with a confusing tier structure might see customers downgrade or cancel because they don’t understand the value of higher-priced plans.

Pricing can be an important factor in retaining customers. We’ve prepared a guide to choosing the right pricing strategy, covering best practices and mistakes to avoid.

4. Customer support

Slow, unhelpful, or unavailable support is a common reason for churn. Customers expect quick resolutions, especially in SaaS where operations often depend on the tool. For example, if a customer cannot resolve a billing or technical issue promptly, they may cancel their subscription out of frustration.

AI agents are revolutionizing customer service and many other business operations. Learn how to leverage AI agent crews for business transformation and discover how it can help you reduce churn rate.

5. User engagement

Engagement is a strong predictor of retention. Users who don’t log in regularly or utilize key features are more likely to churn. For instance, a CRM user who doesn’t input data consistently may forget the tool’s value and cancel their subscription.

How to reduce churn in SaaS

Reducing churn is one of the most important actions a SaaS company can take to drive sustainable growth. Here are proven strategies to reduce churn effectively:

Improve onboarding

The first few days or weeks after signup are critical. Customers who don’t quickly understand your product’s value are more likely to leave. Effective onboarding ensures they see immediate benefits and understand how to use key features.

Practical tips:

• Offer step-by-step tutorials and interactive walkthroughs to guide users through setup.
• Provide personal guidance for high-value accounts, such as one-on-one onboarding calls or dedicated customer success managers.
• Highlight the quick wins that demonstrate the product’s value early on.

Collect feedback

Understanding why customers leave is essential for preventing churn. Regular feedback helps identify pain points, unmet needs, and product gaps.

Practical tips:

• Send short surveys after key interactions or cancellations.
• Conduct periodic interviews with high-value clients to uncover deeper insights.
• Use feedback to iterate on the product and service, improving both usability and value.

Monitor usage & engagement

Inactive users are at high risk of churn. Tracking engagement allows companies to identify at-risk customers and take proactive action.

Practical tips:

• Monitor feature adoption, login frequency, and key activity metrics.
• Identify inactive users and reach out proactively with tips, guides, or personalized support.
• Encourage regular usage through email reminders or in-app notifications.

Offer flexible plans

Rigid subscription plans can drive customers away. Offering flexibility allows users to adjust their plans based on current needs, which reduces cancellations.

Practical tips:

• Provide upgrade and downgrade options so customers can scale with their usage.
• Offer annual plans at a discount to incentivize longer commitments and stabilize revenue.

Use tools for tracking

Effective churn management requires accurate tracking. CRM systems and analytics platforms help companies monitor customer behavior, identify risks, and take corrective action.

Practical tips:

• Set up churn alerts for users showing early warning signs, such as declining usage or support tickets.
• Track net revenue churn and retention metrics to get a full view of customer health.
• Analyze patterns across cohorts to inform product improvements and retention strategies.

FAQs

What is a good churn rate for SaaS companies?

For B2B SaaS, a monthly churn below 5% is considered good. Enterprise SaaS often sees 1–2% monthly churn.

How often should SaaS companies calculate churn?

Monthly churn tracking is recommended. Annual churn helps assess long-term retention.

Can revenue churn be negative?

Yes. If expansions and upgrades exceed losses, net revenue churn can be negative, indicating growth.

What is the difference between customer churn and revenue churn?

Customer churn counts lost customers; revenue churn measures lost revenue. Revenue churn provides a financial perspective.

Summing up

Churn often increases when a SaaS product does not fit smoothly into a customer’s daily workflow. Integrations help reduce this friction by connecting your product with the tools users already rely on.

With Albato Embedded, companies can offer native integrations and automation without building them from scratch. This improves onboarding, increases engagement, and helps reduce churn over time.