Google Spreadsheets is a favorite among our users and for good reason! It is a very versatile tool for managing both work and personal tasks. Many of them spend hours working with spreadsheets, and we're here to help them do it even better!
In this article, we're excited to share with you a use case on how to integrate Google Sheets with ChatGPT via Albato to enhance your data management experience.
Your data, enhanced
With an Automation — Albato's version of an automated workflow — you can send data from a new row in Google Sheets to ChatGPT, have ChatGPT generate text, and then update your Google Sheet. You can use Automation for many things, like writing responses to customer feedback, translating text, or generating product descriptions, all while keeping everything neatly organized in your original spreadsheet.
This guide shows you how to use ChatGPT in Google Sheets to save time and be more efficient.
Albato lets you automate your workflows so you can focus on what matters. With over 600 app integrations, you can automate anything. Sign up for free.
Getting started
First, you'll need a Google Sheet for this Automation. This sheet will contain the information you want to send to ChatGPT, and you'll need a blank column to store the responses from ChatGPT.
The way you set up your Google Sheet depends on what you want to do with it. For our example, we're using a Google Sheet with customer reviews from a popular online electronics store. This sheet has columns for Customer Name, Rating, and Customer Review, plus a blank column called Response to store ChatGPT's replies.
You'll also need an OpenAI account if you don't already have one.
Once you have your Google Sheet and OpenAI account ready, you can start building your Automation.
Enhancing Google Sheets with ChatGPT
You'll need to create an Albato account if you don't already have one. In Albato you can set up automated workflows, or Automations, that move information from one app to another.
Go to the Automations tab. Click the Create new automation button.
The first thing you need to do is set up a trigger.
Triggers are events that trigger an automation. All triggers run in real time; that is, data is transferred the moment the event occurs.
- Choose Google Sheets.
- Choose the New row created.
- Specify your Google Sheets connection.
- Choose the Spreadsheet you'd like to use for this automation. In the Spreadsheet sheet field, select the worksheet containing your data.
You can connect your Google Sheets account to Albato by following these instructions if you haven't already done so.
Click the Continue button and choose the Automation timing. You can find out what Albato's Automation timing is all about in these instructions.
Click the Save button and move on to the next step - set up an action.
Actions are what Albato performs when your automation is running. Actions also allow you to transfer data to other apps and systems.
- Choose OpenAI.
- Choose the Create chat completion action.
- Specify your OpenAI connection.
You can connect your OpenAI account to Albato by following these instructions if you haven't already done so.
Click the Continue button and Map the fields.
Set up the desired model, temperature, token count, and role, and then enter your request (Prompt) to OpenAI.
In your prompt, give ChatGPT the lowdown on the data in your Google Sheet and what you'd like it to do for you. The specifics will depend on your task. Add your prompt to the Message field.
We want to get responses to customer reviews for our electronics store. We told ChatGPT what we want (a reply written from our perspective) and what our typical interactions with customers are like. We gave clear instructions on what to include in the response and mapped the necessary fields from our Google Sheets trigger: Customer name, Rating, and Customer review.
Here's our prompt, but you should customize it to fit your business needs:
Once you map the fields you're ready to continue to the next step to send responses back to Google Sheets.
To get your ChatGPT response back into your original Google Sheet, you'll need to add one last action step.
Click the + button to add another action step.
- Choose Google Sheets.
- Choose the Create/update a row.
- Specify your Google Sheets connection.
- Choose the same Spreadsheet and Worksheet you used to trigger this Automation.
Click the Continue button and Map the fields.
In the Customer name column choose the value from the Google Sheets drop-down list.
In the Response column, map the response from your ChatGPT step by clicking in the field and selecting Response content from the dropdown list.
Click the Save button.
In this step, you can also tweak the duplicate processing logic. For more on how Albato handles duplicates, check out this article.
Google Sheets, ChatGPT, and Albato can help you automate and improve your workflows. This automation makes data processing a breeze while keeping your spreadsheets up to date with generated content. This setup lets you manage and leverage your data like never before, whether you're crafting responses to customer reviews, generating content, or developing product descriptions.
