# How to transfer order items from WooCommerce to Kladana — Albato Help Center

Source: https://albato.com/wiki/articles/woo-commerce-and-kladana-transferring-order-items

Welcome to Albato Help

Search articles

# How to transfer order items from WooCommerce to Kladana

Last update:  
22/5/2026 · 5 min read

* * *

IN THIS ARTICLE

To [transfer products from WooCommerce to Kladana](https://albato.com/connect/woocommerce-with-kladana), they must share a common parameter, such as an article or code.

In this example, the **Variation ID** will serve as the common parameter. The Variation ID is stored in the **Variation ID** field in WooCommerce and in the **Product/Variation Code** field in Kladana.

Before creating an automation, ensure that both apps are connected to Albato:

-   [How to connect Kladana](https://albato.com/blog/publications/kladana-cloud-erp-automation)
-   [How to connect WooCommerce](https://albato.com/blog/publications/woocommerce-ecommerce-process-automation)

For integration, we will also require the **Rows gluing** and **Row sections merger** tools.

### How to create automation

Sign in to your Albato account. Go to the **Automation** section and click the **Create new automation** button.

Example.png

The first step is to set up the trigger.

Kladana&Wcm.png

> Triggers are events that trigger an automation. All triggers run in real time; that is, data is transferred the moment the event occurs.

-   Choose **WooCommerce**.
-   Choose the **New order** event.
-   Specify you **WooCommerce connection**.

Kladana&Wcm (1).png

Add the **Rows gluing** tool to collect strings of products (the **Variation ID** parameter).

Kl&Wc.png

Fill in the fields of the tool:

-   **Title** - Can be any name
-   **Range** - All (0)
-   **Delimiter** - comma (,)
-   **Row section** - Variation ID parameter of the product

Kladana&Wcm (2).png

Save the settings and add the next step to the automation.

Example (1).png

> Actions are what Albato performs when your automation is running. Actions also allow you to transfer data to other apps and systems.

-   Choose **Kladana**.
-   Choose the **Get assortment** event.
-   Specify you **Kladana connection**.

Kladana&Wcm (3).png

Customize the assortment search.

In the **Code** field we will pass the result of the Rows gluing tool. If there are several products in the order, the Variation ID will be in the **Code** field, separated by a comma.

Click the **Save** button.

Kladana&Wcm (4).png

Add the **Row sections merger** tool now.

Kl&Wc (1).png

The tool merges two lists: WooCommerce products and Kladana products with the same values of Variation ID and Code parameters. Fill in the fields as follows:

**First row section** is the product **Variation ID** from WooCommerce.

**Second row section** is the **Assortment Code** from Kladana.

Click the **Save** button.

Kladana&Wcm (5).png

The next step is to set the conditions for matching products.

If a pair of items cannot be found, it will be skipped. In cases where there are multiple pairs, we will select the first one.

The condition is that the parameter ID of Woo Variation ID must be equal to the Kladana Assortment Code.

Kladana&Wcm (6).png

Click the **Save** button.

Let's add the next step to the automation.

-   Choose **Kladana**.
-   Choose the **New Counterparty** event.
-   Specify you **Kladana connection**.

Kladana&Wcm (7).png

To complete this step, fill in the required fields:

**Name** is required and will be filled with the first and last name of the customer.

Use the same WooCommerce parameters for the **Phone** and **Email** fields.

Click **Save**. The system will then prompt you to customize the processing of duplicates for counterparties.

Kladana&Wcm (8).png

Choose the option **Do not create a record if a duplicate is found** and check by Phone number.

Kladana&Wcm (9).png

There is one more step left to add - **New order.**

Kladana&Wcm (10).png

Fill in the fields for this step:

**ID of organization** - choose from the Kladana drop-down list

**Counterparty ID** - from Kladana: New Counterparty step (counterparty ID parameter)

**Order name** - to this field we will pass the parameter ID of the order from the first step of WooCommerce: New order.

**Status -** New (from the list).

Kladana&Wcm (11).png

In the **Description** field, pass parameters from the first step.

In the **Order Date** field, specify the WooCommerce order date.

Example (2).png

Choose the **delivery method** from the Kladana drop-down list.

Fill in the fields of the **Position** section.

Note that all information comes from the Row sections merger tool.

**Quantity** - from WooCommerce, the number of products from the order.

**Price** - also from WooCommerce, the price of the product in the order.

**Assortment ID** - parameter from Kladana

**Type** - Variant (from the list)

Kladana&Wcm (12).png

Save your settings.

Albato will offer to handle duplicate orders.

Select the scenario **Don't create record if a duplicate is found**, parameters to check - **Counterparty ID** and **Order Name** (in the name field we pass the WooCommerce order ID).

\*This way, if the customer places another order on the website, another order will be created in Kladana.

Kladana&Wcm (13).png

The automation is ready!

Kladana&Wcm (14).png

Did this answer your question?