Create ClickUp Tasks for Low-Stock WooCommerce Products

Managing an online store is a task that requires constant monitoring of new orders and, mainly, product availability in stock. This monitoring can be demanding and take up a significant portion of your team’s time.

Using Albato, it is possible to create a flow that automatically tracks every new order placed in WooCommerce and identifies the stock quantity of the products sold. If this stock is low, a new task will be automatically created in ClickUp.

Here we will use ClickUp, but you can use the same logic by modifying only the last step of your automation for the desired app where you would like to receive the notification, such as Microsoft To Do, Telegram, email, or other apps and CRMs you use.

Connecting the Apps

The first step before creating the automation is to ensure that the apps we will use are correctly connected to Albato. To do this, go to the Apps tab and then click on Add a connection.

Then, search for WooCommerce and follow the instructions that will appear until you reach the message confirming that the connection was successfully created.

Repeat the process with ClickUp or the desired app.

If you have any questions about how to create this connection, check our help center for specific tutorials on how to connect each of the desired applications.

How to Create the Automation

Once you have the apps connected, simply go to the Automations tab and then click on Create new automation.

Click here to add a trigger for your automation.

In this case, we will choose the WooCommerce trigger for Order Created.

Next, add a tool by clicking here.

We will need to add the Iterator tool, since a single order may include more than one product. This tool will separate each product ID so it can be used in the next step.

Next, add another action.

Now select the WooCommerce: Retrieve a product action.

After clicking continue, use the product ID provided by the Iterator step here.

Now that we will have the individual data for each product, let’s create a filter to analyze the stock quantity.

Add another tool, but this time select Stop automation under condition.

Set your automation to continue only if the stock quantity parameter is equal to or less than the desired value. In our example, we will set it to less than 10 items.

Finally, add the ClickUp step to Create a Task.

Now you must define the task name, description, status, tags (if desired), and who will be responsible for it.

In the name and description fields, you can combine fixed values typed manually with dynamic values, which will change according to each product.

Here is an example of the configured fields.

After configuring all the fields as desired, just save it and your automation will be ready to start.

Related Articles

• Iterator Tool
• How to connect ClickUp to Albato
• WooCommerce Ecommerce Process Automation
• How to Send a WooCommerce Sale to Conta Azul via Albato

Final Check

Save the automation and run a test order with a product that has low stock. Then open the automation history and check that Albato processed each product through the Iterator, retrieved the product data from WooCommerce, applied the stock filter, and created the task in ClickUp only when the condition was met.

This setup helps your team react to low-stock products faster and keep replenishment tasks visible in the place where you already manage work. If you have any questions, contact our support team in your Albato account chat.